Privacy Policy
KM Photo Co. — Privacy Policy
Effective Date: October 16, 2026
KM Photo Co., operated by Kobe McFadden ("KM Photo Co.," "we," "us," or "our"), is committed to respecting and protecting the privacy of our clients, website visitors, and individuals photographed through our services.
This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when individuals visit our website, inquire about or book photography services, access online client galleries, or otherwise interact with KM Photo Co.
By using our services, you acknowledge the practices described in this Privacy Policy.
1. Information We Collect
Depending on how you interact with KM Photo Co., we may collect the following information:
Personal and Contact Information
First and last name.
Email address.
Phone number.
Mailing or billing address, when necessary.
Information voluntarily provided through contact forms, inquiries, questionnaires, or correspondence.
Booking and Session Information
Requested photography services and session dates.
Session locations and scheduling preferences.
Names and relevant information about participating individuals.
Signed agreements, releases, and client communications.
Special requests or preferences voluntarily shared with us.
Photographs and Gallery Information
Photographs captured during photography sessions.
Gallery access information and permissions.
Selected favorites and image preferences.
Download requests and related gallery activity, where available.
Information provided when ordering digital images or physical prints.
Website and Technical Information
Our website and gallery providers may automatically collect certain technical information, including:
Internet Protocol (IP) address.
Browser type and device information.
Pages visited and general website interactions.
Referral sources and approximate geographic location.
Cookies, analytics information, and related technical identifiers.
We do not intentionally request sensitive personal information unless it is reasonably necessary to provide a requested service.
2. How We Use Personal Information
KM Photo Co. collects and processes information for legitimate business purposes, including:
Responding to inquiries and communicating with prospective clients.
Scheduling, coordinating, and providing photography services.
Preparing contracts, invoices, and booking confirmations.
Photographing, professionally editing, and delivering client images.
Creating and maintaining online client galleries.
Processing purchases, print orders, and related transactions.
Providing customer service and resolving technical issues.
Maintaining appropriate business and financial records.
Improving website functionality and the client experience.
Sending promotional communications where permitted by applicable law and client preferences.
Protecting our services, preventing misuse, and meeting legal obligations.
We use personal information only for purposes reasonably related to operating our photography business or as otherwise disclosed to the individual.
3. Photographs and Client Image Privacy
Photographs captured by KM Photo Co. may contain personally identifiable images of clients, family members, children, or other individuals.
We recognize that these images may hold personal significance and should be handled with appropriate care.
Client photographs are used primarily for editing, delivery, fulfillment of photography services, and related administrative purposes.
Photographs will not be used for public portfolio displays, website galleries, social media advertising, or other promotional purposes without authorization under an applicable photography agreement or separate release.
Clients may request additional privacy accommodations before their photography session, including restrictions on public display or promotional use.
Any such accommodations should be documented in writing.
4. Photography Involving Minors
KM Photo Co. takes additional care when handling photographs and personal information involving children under the age of 18.
When photographing minors:
Photography sessions and relevant permissions must be arranged through a parent, legal guardian, or otherwise authorized individual.
Personal information about minors will be limited to what is reasonably necessary to provide photography services.
Images of minors will not be published for promotional purposes without appropriate authorization from a parent or legal guardian.
Requests for enhanced gallery privacy will be considered and accommodated when reasonably possible.
Our website and online booking services are not intended to collect personal information directly from children under 13 without appropriate parental involvement and legally required consent.
Parents and guardians may contact KM Photo Co. regarding privacy concerns involving their children's photographs or personal information.
5. Online Client Galleries
KM Photo Co. uses Pixieset, a third-party photography gallery platform, to host and deliver client images.
Depending on the gallery settings, clients may access photographs through individualized links, passwords, download PINs, or other access restrictions.
Client galleries are generally made available for up to 60 days following delivery, unless otherwise agreed in writing.
Clients are responsible for downloading and securely storing their photographs during the available access period.
After expiration, galleries may be deactivated, archived, or deleted.
Gallery expiration does not necessarily mean that all photographs or associated records have been permanently deleted from KM Photo Co.'s storage systems or third-party service providers.
Although reasonable precautions may be used to limit unauthorized access, clients should understand that sharing gallery links, passwords, downloaded photographs, or other credentials may allow additional individuals to access their images.
KM Photo Co. cannot control further distribution of images voluntarily shared or published by clients or authorized recipients.
6. Third-Party Service Providers
KM Photo Co. uses third-party platforms to operate its business and provide services.
These may include:
Squarespace: Website hosting, contact forms, website analytics, and related website services.
Pixieset: Client gallery hosting, digital image delivery, gallery access management, and applicable print or digital image ordering.
Payment and Booking Providers: Processing payments, maintaining transactions, and supporting scheduling or booking services.
Advertising and Analytics Providers: Measuring website performance, understanding advertising effectiveness, and supporting marketing activities when enabled.
Service providers may process personal information as necessary to provide their respective services.
Their collection and handling of information may also be governed by their own privacy policies.
KM Photo Co. does not authorize service providers to use client photographs for unrelated promotional purposes merely because those photographs are uploaded for gallery delivery.
7. Payment Information
When clients make payments, purchase digital photographs, or order physical products, transaction information may be processed through third-party payment providers.
These providers may collect payment card details, billing information, transaction records, and other information necessary to complete the purchase.
KM Photo Co. does not intentionally collect or store full payment card numbers or card security codes directly.
We may retain payment confirmations, invoice information, transaction amounts, and related records for accounting, customer service, and legal purposes.
8. Cookies, Analytics, and Advertising
Our website and client gallery platforms may use cookies and similar technologies to:
Maintain website and gallery functionality.
Remember preferences and access settings.
Understand visitor activity and website performance.
Identify technical errors and improve user experience.
Measure advertising performance when applicable.
Depending on the services and integrations enabled, third-party providers may also use cookies or comparable technologies.
Visitors can manage certain cookies through browser settings and any available website cookie controls.
Disabling necessary cookies may affect website or gallery functionality.
Where required by applicable law, we will provide appropriate privacy choices relating to nonessential cookies or tracking technologies.
9. Marketing Communications
KM Photo Co. may communicate with clients or prospective clients regarding photography services, appointment availability, promotions, or business updates.
Promotional email communications will be sent in accordance with applicable laws and any required consent.
Recipients may request to stop receiving promotional communications by using an available unsubscribe option or contacting us directly.
Transactional and service-related messages, such as booking confirmations, gallery delivery notifications, and important session updates, may continue when necessary to fulfill existing services.
10. Information Sharing and Disclosure
KM Photo Co. does not sell client photographs or contact information as part of its ordinary photography services.
We may disclose information in limited circumstances, including:
To service providers supporting photography, gallery delivery, website operation, payments, or product fulfillment.
To individuals authorized by the client to access a shared gallery.
With the individual's consent or authorization.
When necessary to comply with applicable laws, lawful requests, or legal proceedings.
When reasonably necessary to protect the rights, property, safety, or security of KM Photo Co., clients, or others.
We do not provide private client galleries to unrelated third parties for their own promotional purposes without appropriate authorization.
11. Data Retention
Personal information is retained only for as long as reasonably necessary to provide photography services, maintain appropriate business records, resolve disputes, satisfy legal requirements, or fulfill other legitimate purposes described in this Privacy Policy.
Online galleries generally remain accessible for up to 60 days after delivery.
Photographs, edited files, client correspondence, signed agreements, invoices, and other business records may be retained beyond gallery expiration.
Retention periods may vary depending on the nature of the information and applicable legal, operational, or contractual requirements.
Clients may contact KM Photo Co. to inquire about the retention or deletion of their information.
12. Information Security
KM Photo Co. takes reasonable administrative, technical, and organizational measures to help protect personal information and client photographs against unauthorized access, loss, misuse, or disclosure.
These measures may include access restrictions, password protections, secure third-party platforms, and appropriate account management practices.
No internet-based platform, electronic transmission, or digital storage method can be guaranteed to be